NEWS & NOTICE BOARD

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NEW LAAGER FORMED

A new Laager has been formed in the Western Cape Region.

A bunch of enthusiastic Laager 21 members decided they would like to walk the talk and form a new Laager in the Region. 
The group applied for the necessary approval and subsequently received the Presidents blessing.
The inaugeration toke place on the 26 th of June at the Oostewal Resort in Langebaan.
Adrian De Kock attended the auspicious occasion on behalf of the Presidents Committee.

The new Laager will be known as LAAGER 10 and we all wish them everything of the best and our support in the future.   

 NAGM 2010

TO ALL TREKKER OUTDOOR RECREATION CLUB MEMBERS:

Laager One hereby invites you to join us at the 

33rd National Annual General Meeting
to be held at
Queensburgh Caravan Resort - Queensburgh - Durban
over the weekend of
24 - 26 September 2010

Laager One will supply the following meals;

Friday 24th:                   Supper
Saturday 25th:              Breakfast
                                          Lunch
                                          Dinner
Sunday 26th:                 Breakfast
Tea and coffee will be available from 7.00 a.m. to 10.00 p.m.
Please advise any dietary requiremants

The cost for the above, including the site fees, will be R250  per adult (cost for children will be advised according to age)

If you would like to join us at the National AGM, please complete the relevant questionnaire obtainable from your Laager secretary and send it to us, no later than 31 March 2010 either by:

Fax:           031 262 762 4  or
email:        fredjoanvp@telkomsa.net.
& cc to       jhmorgan@tiscali.co.za

We will also require a deposit to book the accommodation and this will amount to R100.00 per person - also due no later than 31 March 2010.  The balance to be paid by the end of July 2010 and proof of payment sent either by faxing or emailing to the above, together with YOUR NAME AND LAAGER AS REFERENCE.

Please deposit this money into the following account:

Bank                                   FNB
Branch                                QUEENSBURGH
Branch Code                      250 837
Account Name:                  TREKKERS OUTDOOR RECREATION CLUB L1
Account                               74071200212

We do hope that you will be able to join us at the AGM at this lovely caravan park which, although it is in a residential area only 15 kms from the center of Durban, it lies next to a lovely part of the Umgeni River, overlooked by a very pretty gorge. Two black swans glide up and down the river in the company of various ducks.  Should you wish to stay on after the weekend, please contact either Corrie or Piet, the owners who are very proud of their very beautiful, well-kept park.  Their contact numbers are:  031 4645800 or 0828520027

We do hope that you will be able to join us - we are looking forward to hosting you.

Laager One                                           

TORC LOYALTY CLUB

THIS SITE IS PRESENTLY UNDER CONSTRUCTION AND HAS BEEN PERMANENTLY BOOKED  FOR  THE ALL NEW TORC LOYALTY INITIATIVE.

 REGION'S PAGE FORMAT TO CHANGE

Due to the tremendous support we get from the Laagers with the provision of their monthly newsletters, it has created a challenge with regards to the publishing of same on our web site.  In other words (in lay mans terms) we are running out of publishing space.

Yes I suppose at added cost we can precure more web pages and maybe we will have to go down that road eventually, but for now let us try a new format. New for us but not so for many of our fellow clubs and organizations. 

What we are proposing is that in future we publish your comprehensive newsletters in file format on the REGIONS page and thereby allow our members and interested others to not only read the newsletters but download them for their own specific use, as well. Are we sharing that this will allow our Club members to download their own copy of the Laagers monthly newsletter? Correct!  

This exercise has come about because of the support and growth in our membership which is very exciting and needs to be celebrated. Have one on us.

The changeover will be a gradual one. The respective newsletter downloads will take place from the base of the REGION page.

Your support, participation and patience is always appreciated.

TORCweb 

 New Constitution proposal

The constitution of Trekkers, paragraph 13.1.3 indicates that a member can be dismissed from the organization at the behest of the committee of a Laager.

Whilst this has served its purpose in the past it is felt that specific procedures should be laid down to cover the process concerned and an appeal process should be incorporated.

To this end the following addition to the constitution is proposed:

13A PROCEDURES FOR DISCIPLINARY ACTION

Disciplinary action would be considered in the event of the actions of a Club member bringing the name and/or reputation of the Club or its members into disrepute or by the actions of that Club member being prejudicial to the sensibilities of another Club member or members.

13A.1 Disciplinary action can be instituted against a Club member should it be deemed
            necessary due to a complaint emanating from one of the following sources:

a.      A written complaint made to the committee of the Laager by a Club member.

b.      A written complaint made to the committee of the Laager by any outside person  or
         body.

13A.2 The complaint should stipulate the exact reason for the complaint.

13A.3 The Chairman or Vice-Chairman of the Laager shall call a meeting of committee
            members to discuss such a complaint and if deemed necessary will institute a hearing
            to hold a disciplinary enquiry in respect of the complaint raised.

13A.4 A quorum at such a hearing will be not less than two thirds of the combined elected
            office bearers and additional committee members of that Laager but must include
            either the Chairman or Vice Chairman of the Laager who will act as hearing chairman.

13A.5 If the action which prompts such a hearing occurs at an Outspan then the hearing
           should be held at that Outspan provided that a quorum as well as the member
           concerned is present. The chairman of the hearing should inform the member
           concerned of the hearing in the presence of another committee member and a period
           of at least an hours notice should be given for that member to prepare their response.
           The member should be informed of the details of the complaint at the time of informing
           him/her of the hearing.

13A.6  Should the action which prompts such a hearing occur outside an Outspan or where
            not all those required are present the member concerned as well as the relevant
            committee members should be informed of the place, date and time of the hearing by
            the chairman giving sufficient time for all those required, inclusive of witnesses to be
            present.  

13A.7 The member concerned may be assisted at their hearing by another Club member but
            will not be entitled to any legal or other representation from outside the Club.

13A.8 Either the Laager secretary or other designated committee member shall  record the
           salient details at the hearing.

13A.9 The committee may call any witnesses it is deemed necessary to clarify any points or
            in fact present evidence at the hearing.

13A.10 The member concerned may also call any witnesses they deem necessary in support
             of their case.

13A.11 At the conclusion of the hearing the member concerned shall be informed that the
              hearing committee would consider all the facts presented and would inform them of
              their decision as soon as possible.

13A.12 The hearing committee will then adjourn and consider the facts presented and the
             action to be taken, if any, flowing from these facts which would consist of one of the
             following:

            a. Dismissal of the case with this decision being recorded in the minutes, which will be
                held in the secretary's records.

            b. Verbal warning by the hearing committee delivered to the member
                concerned by the committee. Such a warning should be committed to
                writing subsequent to being given verbally with the signed original
                being given to the member concerned and a like copy being held in the
                official records of the Laager together with the secretaries minutes on
                the hearing.

           c.  Should the hearing committee deem it necessary the member concerned should be
                informed that any repeat of such action by them or in fact any other disciplinary
                action taken against them could result in their dismissal from the Laager and the
                Club.

           d.  Suspend such member for a period not less than two (2) months.

           e.  Call upon such member to resign from the Laager and Club and failing this, proceed
                to item f.

            f.  Summary dismissal from the Laager and the Club which shall be conveyed to them
                verbally by the hearing committee and subsequently reduced to writing with a
                signed original being given to the member concerned as soon as possible thereafter.
                A copy of this letter shall also be held in the official records of the Laager together
                with the secretary's minutes of the hearing.

13B  PROCEDURES FOR APPEAL AGAINST DISCIPLINARY ACTION TAKEN BY A LAAGER

      Should the member concerned in disciplinary action be of the view that the action was
      unduly harsh or unwarranted then that member shall have the right of appeal to the
      President's Committee.

      This committee will now be known as the Appeals committee and will have the following
      powers:

      To allow or dismiss the Appeal;

      To alter or modify the original decision;

      To order a re-hearing.

13B.1 The member concerned should inform the hearing chairman within one week of their
            intention to appeal the decision and commit the reasons for their appeal in writing to
            the appeal authority within two weeks of informing the hearing chairman of their
            intention to do so.

      a. Such notice of appeal shall be supported by the signatures of not less than a  third of
           the members of the Laager in addition to that of the appellant.
      b. An appeal fee of two hundred Rand (R200) shall be payable to the National
           Treasurer for every appeal launched. Should the appellant's appeal besuccessful this
           fee will be refunded to them.

      NOTE: An appeal hearing is not a re-hearing. Only new evidence must be submitted, and
      this in conjunction with the minutes of the initial hearing will be taken into consideration.

13B.2 The hearing chairman will submit copies of the minutes of the hearing together with a
            copy of the sanction imposed to the appeal authority.

13B.3  On receipt of the reasons for the appeal from the member concerned and the
            documentation from the hearing chairman the President concerned shall constitute a
             meeting of the Appeals committee and consider all the documentation concerned.

13B.4  Should they deem it necessary they may call for additional information or clarification
            from those submitting the documentation.

13B.5  The Appeal Committee shall consider all the facts presented and consider whether the
             sanction imposed is fair and reasonable in their eyes.

13B.6  The Appeal Committee shall give their decision on such an appeal in writing to the Club
             member and hearing committee concerned.

13B.7  The decision of the Appeal Committee is final and no further appeal is possible.        

If you don't choose to change, you have already reached your full potential!